Chapter 2- Word Processing.

Functions of a Word Processor:

Text Editing- Text can be changed by deleting it, typing over it or by inserting additional text within it.

Word Wrap and Centering-  Words that extend beyond the right margin are wrapped around to the next line. Text can be centred between left and right margins.
Search and Replace, Move and Copy- Any occurence of text can be replaced with another block of text and move it elsewhere in the document or copy it throughout the document.
Layout Settings- Margins, tabs, line spacing, indents, font changes, underlining, boldface and italics can be set and reset anywhere within the document. 

Headers, Footers and Page Numbering- Headers and footers are common text printed on the top and bottom of every page. Headers, footers and page numbering can be set andreset anywhere within the document. Page numbering in optional Roman numerals or alphabetical letters is common. 

Style Sheets-  A style is a set of formatting characteristics that you can apply to text, tables, and lists in your document to quickly change their appearance. WHEN YOU APPLY A STYLE, YOU APPLY A WHOE GROUP OF FORMATS IN ONE SIMPLE TASK.

Cliparts and Pictures- Graphics can be merges into text and either displayed on screen with the text or in a preview mode before printing. Agraphic object can be resized (scaled), rotated and anchored so that it remains with a particular segment of text. Rules and borders can also be created within the text.

Preview, Print and Group Print- A document can be prviewed before it is printed to show any layout change that may not normally show on screen (page breaks, headers, footers etc.). Documents can be printed individually or as a group with page numbers consecutively numbered from the first to the last document.

Footnotes and Endnotes- Footnote entries can be made at any place in the document, and the footnote printed at the end of a page or document.

Spelling Checker and Thesaurus- Checks your spelling mistakes.


 

Practical Chapter 1- Utilities

Formatting a Diskette:

Formatting a disk is like putting lines on a black sheet of paper, so that you can write on that paper. Without formatting there would be no way to know where the data is stored.  

When you format a disk, you divide the disk into areas called tracks and sectors.

Steps to Formatting a disk:

1. Insert the disk into the floppy disk .
2. Double click on my computer.
3. Right click on the drive you want to format.
4. Select format from the menu.
5. Choose the full option. You may chooses quick on a disk that has already been used, but it does not generally recommended.
6. Enter a label for your disk if you wish. You may use up to 11 letters and/or numbers.
7. If this disk will be used to boot your PC, check the box marked 'Copy syten files' to format the disk as bootable
8. Click the start button.
9. View the results to make sure the disk was properly formatted.
10. Click the close button on the results window.
11. Click the close button on the format window. 

Scan Disk:

The scan disk is another handy utility.
The scan disk checks your disk for any errors or faults- faults in file systems and physical faults in the disk itself and it either fixes these or it emarginates thae faulty sectors so that they are not used anymore.

Defragmentation:
The Disk Defragmenter (Defrag) rearranges the files amd free space on your disk so that files are opened more quickly because they are stored in adjacent units and free space in consolidated.

To start defrag:
1. Click START
2. Point to PROGRAMS
4. Point to ACCESSORIES
5. Point to SYSTEM TOOLS
6. Click DISK DEFRAGMENTER.
7. CHOOSE THE DRIVE you want to apply disk defragmenter on.
8. You can STOP, PAUSE and even SHOW MORE DETAILS while the disk drfragmenter is on.

Winzip/ Compressed Folder:
Folders that are compressed using the Compressed (zipped) Folders feature use less space and can be transferred to other computers directly.